Full Time Experienced Legal Secretary

We are looking for a full time experienced legal secretary to join us in our Sutton Coldfield office working across the Family and Private Client teams in Sutton Coldfield.  Experience of working within one of these teams currently is preferred

1.         The prime role of the legal secretary is to provide direct support to their principal(s) to enable them to operate at optimum efficiency.  This will include but will not be limited to the main responsibilities given below.  The legal secretary is expected to use a high degree of self-management and initiative.

2.         Digital dictation,

3.         electronic document production including bundles – to be indexed, paginated, bookmarked etc,

4.         diary management,

5.         billing,

6.         file opening and closing,

7.         file admin and compliance,

8.         dealing with new enquiries,

9.         some reception duties,

10.       phone enquiries and assistance with case work as requested.

Key tasks

·                Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.

·                Prepare mail and enclosures for dispatch.

·                Photocopying and scanning – all large photocopying jobs can be done within CH.

·                Make appointments, arrange meetings, reserve meeting rooms and maintain an up to date diary for their principal(s).

·                Prepare the meeting room(s) for meetings and clear the room at the end of a meeting.

·                Provide refreshments for meetings if required.

·                Provide support to other secretaries as required.

·                Provide guidance to junior and temporary secretaries when required to do so.

·                Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.

·                Undertake any specific training when required to do so and overall to have a responsibility towards self-development.

·                Ensure the confidentiality of all the firm’s and clients documentation and information.