Accounts Assistant

We currently have an excellent career opportunity within our Management Team.  We are looking for an experienced Office Administrator to provide support to the Management team.

Duties and Responsibilities:

To provide administrative support to the Management Team, including:-

To assist as required with the process of recovering payment of aged debts and exercising aged debt control.

Archive, retrieve and return all files, documents, deeds or other records as required by members of staff to and from the security stores.

Deputise for the Receptionist, answer the telephone, take messages and convene appointments.  Receive clients and visitors upon arrival.

To assist the Accounts manager to vet, effect and record transactions relating to Purchase ledger, sales ledge and Nominal ledger.

To vet, effect and record transactions relating to clients ledger, including posting bills, applying receipts and transferring funds appropriately.

To run, distribute and file reports relating to the financial management of the practice.

To maintain and operate an efficient and effective system for the regular storage, retrieval and destruction of files, deeds, records and other documents which are deposited in our security stores.

Support the file opening process.

Placing orders, checking goods received against delivery notes and maintaining stores in a tidy efficient condition.  Liaise with Accounts staff with regard to authorisations prior to ordering.

Assisting and updating Deeds and Wills Register and to locate and deliver documents from archives to fee earners as required

Assisting the Management Team and Cost Draftsperson in respect of other routine matters arising within their own work areas.

Liaising with clients, third parties and other firms of Solicitors, as necessary, and attend to general enquiries.

Assist with post as and when required.

Organising a system for, and distributing goods around the offices.

Filing and other general administrative duties.

To be responsible for own safety and not endanger that of colleagues or visitors in the work place.

 To carry out such other duties as may reasonably be required in relation to a post of this nature.

Note: The postholder will normally be based at our Portland Square, Bristol office, however like all other employees the Postholder will be expected to assist staff elsewhere within the firm which may include the requirement to work at our other offices should the need arise. 

SKILLS and EXPERIENCE

ESSENTIAL

Education to GCSE Standard or equivalent

Computer literate and good keyboard skills

Mature and responsible attitude towards work

Organised and has an ability to organise

Professional telephone manner and communication skills

Presentable appearance and standard of dress suitable for a professional office

Ability and desire to work as part of a team

Work accurately and pay attention to detail

Flexible approach

DESIRABLE

Customer Care skills training

COMPETENCIES

Organised

• Ability to prioritise effectively
• Works with effective systems
• Works in a tidy and logical manner
• Able to follow processes
• Demonstrates reliability

 Achievement

• Achieves objectives and meets deadlines
• Plans effectively the input of others so that own work tasks are achieved
• Driven to ensure accuracy
• Self motivated to work alone at times
• Explores new ideas to improve systems

 Team Working

• Shares information with team as necessary
• Seeks help and supports others at busy times
• Demonstrates responsibility to own work, and consideration towards others

Customer Service

• Demonstrates desire to help others
• Considers impact of own work on that of colleagues
• Takes personal ownership of own and business objectives
• Flexible approach to tasks to accommodate changing priorities