25 Mar, 2019

Apprentice Administrative Assistant

  • Andrew & Co Solicitors
  • Newark, UK
Full time Administration

Job Description

Position: Apprentice Administrative Assistant

Responsible to: Newark Partner

Office: Newark

Hours of Work: 8.45am – 5.00pm, Monday to Friday

Department: Support Team

Objectives:

To support excellence in overall delivery by the firm, through the provision of flexible support in 3 main areas – reception, administration and support to Newark staff.

Attributes/Skills:

• Well developed interpersonal skills.
• Excellent telephone manner.
• Confidentiality.
• Excellent internal and external client care with ‘can do’ attitude and ability to build ‘business partner’ relationship.
• Enthusiasm and commitment to excellence.
• Flexibility and strong team playing skills (with lead receptionist and wider team/firm)
• Well organised.
• Sound working knowledge of Microsoft Office, including Word and Outlook.

MAIN DUTIES:

Reception:

• Greeting clients and attending to their individual requirements and other callers to the office.

• Keeping meetings rooms clean and tidy - clearing of meeting rooms, washing dishes and cutlery and putting items away

• Keeping reception tidy

• Providing reception overflow service during busy times, answering telephone calls promptly and efficiently and placing them appropriately within the firm.

• Certifying copy ID documentation for internal purposes.

• Hospitality at reception and for meetings.


Office Administration:

• Opening and date stamping of all incoming mail and the distribution of the incoming mail.

• Attending to photocopying, filing, mail merges, provision of bill paper and such other duties as are required to provide full support to the staff at Newark.

• Organising the internal collection and despatch of post in readiness to take to the Post Office.

• Checking all printers/photocopiers throughout the office and restocking the supply of paper as needed; monitor alerts, deal with orders of supplies and replace as necessary.

• Checking all supplies of stationery and other general consumables within the office and ensuring their replenishment as necessary.

• Undertaking any other tasks/duties as may be reasonably required.


Support to Newark:

• Logging the incoming cheques into the cheques received log and taking banking to the bank.

• Time recording for Newark Partner onto Liberate.

• Using Outlook to arrange ad hoc and regular meetings within the firm (with consideration given to reasonable convenience of those attending) and which may include external venues.

• Keeping kitchens stocked up with tea, coffee, milk, etc., towels and tea towels and arranging laundry.

• Ensuring the wheelie bin is put out on a Friday evening and brought in on a Monday morning.

• Pre-planned help with marketing events eg. using checklist of requirements.

• Assisting Records & Premises Maintenance Coordinator with maintenance issues.

• Transcription, photocopying and flexible admin duties as appropriate.

• Any other tasks as allocated by a Partner or a member of the Management Team.

Competitive Salary

No

Sector

Other  

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