16 Administration jobs

Experienced Trust Administrator of which the duties will include; managing all trusts to include submitting tax returns for both trusts and estates and dealing with all compliance / registration with HMRC.  Ideally, the candidate will be ATT qualified. This position would suit a full time or part time candidate and there is flexibility as to the candidate's location across our office network.

We are looking for a Private Client Assistant at the firm's Chandlers Ford office to assist the Wills, Trusts & Succession department. The ideal candidate will have had experience in dealing with all aspects of Private Client work. Good communication skills are a must, together with a professional manner and the ability to use their initiative.

Hours of Work: Monday – Friday 9.00 am – 5.15 pm Salary : National Minimum Wage Our Newark Specialist New Build Estates Department are now recruiting for a Contracts Administrator. You will be part of an extremely busy, but friendly department. The Contracts Administrator will form part of the Specialist New Build Estates Department and will undertake typing, photocopying, scanning and document production within the Department. You will support the Paralegals, Team Leader and Conveyancers as directed by the Team Leader. You will accurately produce letters, legal documents and contract documentation as directed by the Team Leader and will take telephone calls on behalf of the team as required. Key Duties and Responsibilities:   The Contracts Administrator will be expected to undertake work across all areas of the Specialist New Build Estates Department including; Perform typing/word-processing accurately and to deadline. Being responsible for creating and sending contracts (once trained) Responding to all requests for information in a timely manner Reporting statistics etc., to Team Leader Maintaining accurate records associated with contracts including fee and/or income related data They will be required to maintain client and company confidentiality. Take telephone calls and convey messages in a timely manner. Maintain manual and electronic document filing and case management systems. Photocopying documents accurately and to deadlines.

Salary : £19,573.80 per annum Hours of Work: 9.00 am – 5.15 pm Due to internal promotion we now have a vacancy at our  Spalding office for a Team Leader within our Document Production Team. The Team Leader will form part of the document production team supporting fee earners across all the areas of the business producing letters and documents through manual transcription, digital dictation and voice recognition. Key Duties and Responsibilities:   Ability to maintain the highest level of confidentiality. Line manage the Senior Legal Assistant, Legal Assistants, Legal Support Assistant, and Reception staff.   Monitor and allocate work to individuals within the Document Production Team. Support and monitor performance of team members. To perform all necessary typing/word-processing, accurately and to deadline for the dedicated area and also support the pool environment across all areas of the law within the Spalding office. Transcribe information from manual documents or audio. Provide support to other offices. Take telephone calls on behalf of Partners and fee earners and convey messages in a timely manner. To arrange appointments as required. Closely monitor the BigHand DPT folder and ensure team is keeping work up-to-date – adopting the oldest/most urgent first principle. To ensure correct information recorded on the appropriate file management system including adding Relationships in Connect . Will be required to use all case management systems used by the company. Create and maintain accurate records. Keep filing up to date. Undertake reviews, monitor performance and support team. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Salary : £16,483.20 per annum  Hours of Work: 8.30 am – 5.15 pm – Job Share will be considered The Reception Assistant will provide first point of contact to all clients visiting the office and will be based in reception.  They will be responsible for ensuring fee earners are told when clients have arrived for appointments and will ensure accurate messages are taken and information conveyed without delay.  They will support the Legal Assistant as directed by the Team Leader. The Reception Assistant will form part of the document production team undertaking block typing through manual transcription, digital dictation and voice recognition and assist with filing across the business. Key Duties and Responsibilities:   Provide outstanding levels of client service to clients attending the office or calling in. Ensure clients are provided with refreshments. Maintain a clean and tidy reception area. Dealing with incoming and outgoing mail and DX; Closing files in accordance with procedures; Maintaining the office archive system; Maintaining petty cash and ensuring payment of authorised expenses, entering information on the accounts database, raising cheques, daily banking duties; Initial responsibility for health and safety, accident reporting and First Aid matters as per the Health and Safety policy. Support the Team Leader as necessary with administrative duties. Maintain high levels of client and company confidentiality. Take telephone calls on behalf of all staff and convey messages in a timely manner. To arrange appointments as required. To ensure appropriate information is recorded on the appropriate file management   system. Create and maintain accurate records Store and retrieve Wills and Deeds as requested and maintain company’s database for the same Transcribe information from manual document or audio. To perform all necessary typing/word-processing, accurately and to deadline within the pool environment across all areas of the law To keep work up-to-date – adopting the oldest/most urgent first principle. Undertake other duties, as appropriate as directed by the Team Leader Work as a team member. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Hours of Work: 8.30 am – 5.15 pm We now have a vacancy at our Boston office for a Reception Assistant/Legal Support Assistant within our Document Production Team. Although this is a support role, we are proud of our track record of allowing support staff to progress into more senior support roles and fee earning roles. Chattertons have just achieved “Ones to Watch” status on our first ever staff survey with the Sunday Times Best 100 Companies to Work, which means we have good levels of employee engagement and we are looking to increase engagement over the next year so we can improve our ranking even further. Key Duties and Responsibilities of the Reception Assistant/Legal Support Assistant:   Provide outstanding levels of client service to clients attending the office or calling in. Ensure clients are provided with refreshments. Maintain a clean and tidy reception area. Organising refreshments for meetings; Collect, open and distribute DX and Royal Mail post. Frank outgoing mail and take to Post Office collection point. Prepare and take DX to collection point. Deliver/collect items by hand for/from other solicitors/nearby businesses. Monitoring receipt of faxes and distributing promptly. Maintaining petty cash and ensuring payment of authorised expenses, entering information on the accounts database, raising cheques, daily banking duties; Initial responsibility for health and safety, accident reporting and First Aid matters as per the Health and Safety policy. All photocopying required by the Document Production Team/Fee Earners. Filing and Scanning as directed by the Team Leader. Close files using the standard office procedure. Maintain high levels of client and company confidentiality. Carry out miscellaneous general office duties during the course of the day as reasonably requested. Ensure all photocopiers are stocked/supplied with paper . Fault reporting and ordering other supplies when auto system fails. Monitor, maintain and order stationery supplies. Store and retrieve Wills and Deeds as requested and maintain company’s database for Deeds. Maintaining the office archive system; Typing of information from manual documents or digital dictation and voice recognition as directed by the Team Leader. Any other ad-hoc duties. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.   

We are currently seeking an office assistant for our Milton Keynes office. The ideal candidate will have typing and organisational skills, work well under pressure and be able to work towards deadlines. This is an exciting opportunity for the successful candidate. General duties will include data entry, filing and general assistance and support to all departments to ensure deadlines are adhered to. The chosen candidate will be required to assist reception and therefore presentation and an excellent telephone manner is of most importance.

Hours of Work: Monday – Friday 9.00 am – 5.15 pm – Job Share will be considered Salary : £16,483.20 per annum Summary:   We are looking to recruit a Legal Assistant to be based at our Boston office. Although this is a support role, we are proud of our track record of allowing secretarial and support team members to progress into fee earning roles, as such, this position could be a stepping stone to a fee earning role. The Legal Assistant will form part of the document production team undertaking pool typing and document filing across all areas of the business. They will support the Senior Legal Assistants as directed by the Team Leader. They will produce letters and documents through manual transcription, digital dictation and voice recognition software, take telephone calls and provide reception cover. Key Duties and Responsibilities:   Perform typing/word-processing accurately and to deadlines across all areas of law at the Boston office. The Legal Assistant will be expected to undertake work across all areas of the company and provide cover to Senior Legal Assistants as directed by the Team Leader. Maintain client and company confidentiality. Transcribe information from audio and manual documents. Provide support to other offices as directed by the Team Leader. Take telephone calls and convey messages in a timely manner. Arrange appointments. Maintain manual and electronic document filing and case management systems. Provide reception cover.

Stokes Solicitors LLP seek a full time secretary to join our Business Department. Experience preferred of previously working in Conveyancing / Commercial Conveyancing. The ideal candidate needs to be organised and able to prioritise workload in order to meet tight deadlines, have excellent IT skills including fast and accurate typing speed and be personable, flexible and hardworking.                                  

Experienced full-time legal secretary required. Ideal candidate will have sound WP skills including Word and Excel and experience of working in a busy commercial property and or conveyancing role. Competitive salary and good career development prospects are available for the successful candidate.

Bournemouth centre firm of solicitors, established 1876, require an Accounts Administrative Assistant to join their team.  Smart committed enthusiastic person. Working as a junior member of the Accounts Department you will help provide a full range of administrative tasks:  Duties  Filing Preparing and delivering the firm’s banking Taking telephone calls from clients to include taking card payments Prepare and distribute cheques and bills internally Deal with day to day accounts queries providing information and printouts as required Check, scan and file copies for Money Laundering identification Preparing printouts for archiving 37.25 hours per week  Requirements  Excellent communication skills Excellent organisation skills with the ability to priories Able to work under pressure Ability to learn new tasks quickly Educated to GCSE level with a minimum of C in Mathematics Sound knowledge of MS Office  Benefits  22 days holiday Competitive salary Full training Good career prospects  If you think you may be suitable for this role please apply with covering letter and CV

Having successfully recruited 3 new paralegals recently, we are recruiting for our first support role to help us grow our practice. Initially, the role is to provide support as set out below. However, it is expected that the role will lead to opportunities within the practice as we grow. These can be a legal role if the successful candidate is intending to become a solicitor, an office manager or practice manager role if the successful candidate is intending to develop skills in business administration or a marketing and business development role if the successful candidate has a desire to develop in this area. You will need strong work ethics, a can-do attitude and an ability and vision to make things happen. The role includes: Legal Cashier bookkeeping; Marketing; Compliance; Administration; Human Resources; Arranging Meetings; Assisting with processes, procedures and templates and project manage Lexcel accreditation; Accreditation applications; Supporting Director and Board. You will be a recent graduate with at least a 2:1 degree, interest and ability in bookkeeping and looking to build a career within a legal environment.

Preston Redman is a forward thinking law firm based in Bournemouth on the South Coast. The firm has a culture of exceptional client service and prides itself on being an open friendly place to work. We are looking for an IT Support Technician (maternity cover) to join our friendly team. You will have first rate customer service skills and will relish a role where you are first point of contact for staff and management. The role involves supporting users throughout the firm by providing telephone, remote access and deskside support for hardware and applications. Taking ownership of incidents and requests, prioritising, regularly updating users, investigating and escalating to external support as necessary. Also providing proficient system administration for the joiners and leavers using  Active Directory, Exchange, Document Management System and digital dictation; perform hands-on tasks e.g. installing, configuring and upgrading hardware and software; computer deployment, setting up VOIP telephones, and mobile phones. The role entails providing some training for users and setup of computers, and audio/visual for meetings.  You will be provided with full training and supported by our responsive external IT support along with support for our Document Management System.  Previous experience working within a law firm would be beneficial (but not essential). Ideally you will have experience of configuring and/or supporting computers in a networked environment using the Microsoft Windows and Microsoft Office. Our Document Management system is Advanced Legal Business, we use Laserform and Philips Speech Exec digital dictation. Good written, oral, communication and analytical skills are essential.  If you think you may be suitable for this role please apply to Kate McLaughlin with covering letter and full CV to km@prestonredman.co.uk

Job Title      : Legal Office Manager Location      : Swansea Salary          : competitive salary plus a friendly working environment A superb opportunity for a motivated Practice/accounts Manager to join Graham Evans & Partners LLP, a busy high street practice with 25 employees, based in the centre of Swansea. We are looking for someone with a strong commercial acumen to become an integral member of our team. The ideal candidate will possess experience of a general legal practice  and financial management. This role has arisen due to retirement of our existing accounts and practice manager who has been in the role for 18 years. Due to a recent re-structuring, these are exciting times at the firm and provides an opportunity for an organised practice manager to assist with developing strategy and procedures for the firm.   The position carries the following main responsibilities: Day to day office and accounts management SRA compliance, money laundering supervision and regulatory matters Solicitor accounts rules compliance Bank account reconciliations Cash flow management Prepare and submit quarterly VAT returns Applying for and maintaining compliance with LAA, Lexcel accreditation/standards Management of the firms legal aid contract Liaising with external regulators, accountants and auditors Ability to think about the more commercial aspects to running a law firm Advantageous: Strong Excel skills. Ability to deal with payroll Marketing experience HR experience We require someone who can use their own initiative to deliver positive results. It is preferable you have experience as the practice manager of a law firm. It is important that you will be able to take control of the day-to-day operations of the practice in order to ensure the smooth-running of the firm. You may desire some flexibility and the firm is prepared to offer this to you in return for your loyalty and commitment. For more information please apply with your CV to CraigJenkins@geplegal.co.uk

Novum Law is looking for dynamic, forward-thinking individuals to develop the personal injury and medical negligence team in Salisbury, which currently consists of 4 Fee Earners. Experience level: Intermediate Term: Permanent Working hours: Part-time (4 days a week) Team: Novum Law Location: Salisbury Specialism: Personal Injury / Medical Negligence Novum Law is a national firm specialising in brain injury, spinal injury, medical negligence and asbestos-illness claims.  Our team of experts act for people who have been involved in serious accidents or have a serious illness, however and whenever it occurred.  Responsibilities Document and File handling Providing a secretarial service to include audio typing (digital dictation – Winscribe) and copy typing services, producing letters and documents (including the preparation of Instructions to Counsel and Instructions to Experts), utilising our Case Management and IT systems as appropriate, post handling/franking, ensuring the highest levels of speed, accuracy, presentation and confidentiality. Managing the filing system, including electronic file management on the IT systems, following correct procedures to aid rapid retrieval and provide an effective source of information. Photocopying appropriate documents, setting up and archiving files. Administration         Preparing and completing all necessary forms relevant to the team delegated by the Fee Earners. Providing key support to the team in relation to risk compliance matters. Providing business development support, mailing and invitations to clients and contacts. Liaising with Office Executive/Administrative Support. Client Service To respond quickly and efficiently to all telephone calls, ensuring that an appropriate answer is given or an accurate message is taken and passed to the relevant member of the team for action.  Also to provide an efficient and professional service for new and existing clients, over the telephone and face to face, to promote the Firm’s image and increase business. Supporting the Fee Earners in client relationships, getting to know key clients, maintaining accurate data (e.g. addresses, contacts, etc) and providing regular reporting to clients as part of agreed service levels. In Fee Earners’ absence, monitoring the daily email, voicemail and post and to seek advice in responding to urgent correspondence to ensure that client needs are met as part of the Firm’s professional service. Support with Compliance Understanding targets such as chargeable hours and time recording, ensuring accurate records are maintained for Fee Earners of both chargeable and non-chargeable time.  Work proactively with the Firm’s credit control team in relation to client payments. Completing transfers, under instructions from Fee Earners, of monies on client accounts, using accounts office printouts to ensure accurate settlement of both client and Firm accounts. Producing typed copies of interim/final bills, knowledge of assessment of costs/bills and ensuring the highest levels of accuracy and presentation. Maintaining a diary system, logging all appointments including a brought forward system for bills and other reminders to ensure the smooth and efficient time management of Fee Earners. Team A team player, building strong working relationships with the direct team, the wider team and office teams.  Commanding respect from all colleagues; balancing team and individual responsibilities; contributing to building and maintaining the positive team spirit; supporting everyone’s efforts to succeed.   Skills and experience Qualification GCSE passes (or equivalent) in English and Maths. RSA qualifications desirable. Experience and Knowledge Experience within Professional Services with 2+ years legal secretarial experience in a litigation field desirable. Knowledge of Microsoft Office applications. Knowledge of medical terminology advantageous. Skills / Abilities Planning and organising. Time management. Turning problems into solutions. Able to give and receive feedback constructively. Numerate; able to understand budgets and targets and forecast working time. Strong IT skills; adapts to information systems quickly; able to use case management systems effectively. Excellent literacy skills including drafting style, attention to detail, and accurate use of the English language. Benefits: There are many benefits to working at Novum Law: Our culture and best practice in all our working relationships provide the key elements that contribute to Novum Law being a great place to work. In addition, you will receive a competitive salary, core benefits including life assurance, private medical cover and health cash plans, 25 days holiday and a flexible benefits package. To apply, please send your cover letter and CV to careers@novumlaw.com

This companies growing professional legal practice in Farnham, Surrey requires an experienced Legal Secretary to support our Commercial and Employment Departments. Salary – 23- 25K + benefits Main Responsibilities: - Provide administrative support to the Commercial and Employment Departments - Managing files and all correspondence in liaison with colleagues - Providing first line response for client queries; answering the phone, passing on correspondence - Answer e-mails and file correctly - Produce high quality letters and reports as required - Build effective relations with partner’s clients This role is ideally suited to someone who is experienced as a Legal Secretary and confident in their approach. You will need to be a strong communicator, work effectively in a team environment, work to deadlines with strong attention to detail, and have the ability to time manage and prioritise, and work on your own initiative. MS Office - Word, Excel and Outlook are a necessity. If you feel you have the drive and commitment for this role then we would love to hear from you. Please click on apply now and send them your CV.