16 Administration jobs

Salary : £10,800 (based on a FTE salary of £18,000) Hours of Work: 21 hours over three days. Days to be flexible.   At Chattertons, we strive to be the “go to” Legal and Wealth Management Company in the East Midlands. We are delighted to announce that we have an exciting opportunity for an ambitious Events Assistant to join our passionate team. You will report to our Head of Marketing and Business Development and will be responsible for assisting with the promotion of the Company through Companywide marketing initiatives and supporting local offices/departments with their marketing requirements. Your primary responsibility will be coordinating events but you may also be involved in assisting the Digital Marketing Assistant with social media, marketing, material production, events and internal communications. You will be able to bring fresh ideas to the table and have a flexible, willing and “can-do” attitude.   The Company is full of personalities, so you must also possess a good sense of humour. We need a real team player who is credible and confident when liaising with Directors, Partners and clients.   Key Duties and Responsibilities of the Events Assistant: Marketing Material Assist with the co-ordination and distribution of mail outs. Generate mailing lists from the database in conjunction with the ICT department. Responsible for the availabity of all marketing materials, ensuring all offices are correctly stocked and all branding is consistently adopted across all offices. Order business cards and name badges as and when requested. Prepare press releases for the media under the direction of the Head of Marketing and Business Developmnet. Liaise with suppliers to ensure marketing materials are always available across all offices Website Assisting with the coordination and updating of the website and intranet. Keep the list of staff updated on a regular basis and ensure profiles are up to date and consistent. Update the website and intranet with all new marketing and company communications and articles. Updating general content on website as appropriate.   Events Attend events, meet with clients and ensure all stands are stocked with appropriate stationery, refreshments and other marketing materials. Assist Head of Marketing and Business Development, Directors and Partners with the development of initiatives, give ideas and feedback on client experience. Book and confirm venues and organise refreshments as necessary.. Preparing packs for delegates attending seminars. Support with the design of flyers and write letters for seminars/events. Organising and arranging staff to attend events.   Database Maintenance Maintain Marketing Databases, ensuring full details are inputted correctly and accurately. Update information, following returned mail etc.  R eporting Assist in the preparation of key marketing reports. Assist with analysing and interpreting web statistics. Assist with report writing. Maintaining filing system in an orderly manner.   Administration: Proof reading. Manage and maintain internal communications and social events.

At Chattertons, we strive to be the “go to” Law Firm in Lincolnshire. We are delighted to announce that we have an exciting opportunity for an ambitious Digital Marketing Assistant to join our passionate team. You will report to our Head of Marketing and Business Development and will be responsible for assisting with the promotion of the Company through Companywide marketing initiatives and supporting local offices/departments with their marketing requirements.  You will be involved in: social media, marketing material production, website content management, CRM management, report writing, events and internal communications.  We currently use a variety of social media platforms (Facebook, Twitter, LinkedIn and Instagram) and we need an individual who can work closely with the Head of Marketing and Business Development in taking this to the next level.  You will be able to bring fresh ideas to the table and have a flexible, willing and “can-do” attitude.    The Company full of personalities, so you must also possess a good sense of humour. We need a real team player who is credible and confident when liaising with Directors, Partners and clients.   Key Duties and Responsibilities of the Digital Marketing Assistant: Website Assisting with the coordination and updating of the website and intranet. Keep the list of staff updated on a regular basis and ensure profiles are up to date and consistent. Update the website and intranet with all new marketing and company communications and articles. Updating general content on website as appropriate.   Marketing Material Assist with the co-ordination and distribution of mail outs. Generate mailing lists from the database in conjunction with the ICT department. Responsible for the availabity of all marketing materials, ensuring all offices are correctly stocked and all branding is consistently adopted across all offices. Order business cards and name badges as and when requested. Prepare press releases for the media under the direction of the Head of Marketing and Business Development. Liaise with suppliers to ensure marketing materials are always available across all offices Social Media: Assist and create imaginative content for the Chattertons social media pages. Act as an advocate for the Company on each of the social media spaces. Proactively suggest areas for improvement. Input new ideals for marketing campaigns. Provide support with email marketing campaigns. Assist with creating the social media strategy. Reporting Assist in the preparation of key marketing reports. Assist with analysing and interpreting web statistics. Assist with report writing. Maintaining filing system in an orderly manner.   Events Provide Assistance to the Events Assistant Database Maintenance Maintain Marketing Databases, ensuring full details are imputed correctly and accurately. Update information, following returned mail etc. Administration: Proof reading. Manage and maintain internal communications and social events.  

Starting Salary: £18,389.07 Hours of Work: 9.00am – 5.15pm –   Monday to Friday but expected to work additional hours if necessary Location: Lincoln (but will be expected to travel to all offices) We are seeking a Facilities Administrator with a confident approach to provide full administration support to the business for the coordination of any maintenance and facilities requests.   This will be an administration focused role with experience within facilities management would be preferred, but experience with dealing with invoicing and budget monitoring is essential. This role will require someone who is self-sufficient, can think on their feet and provide a quality internal customer focused service. As Facilities Administrator your principal duties will include: Monitoring and reporting on budget and expenditure; Coordination of firm wide stationery, non ICT equipment and hygiene units. Act as point of contact for all internal maintenance requirements, scope job and assign work to internal Maintenance Technician or source external contractor to undertake work. Administrative duties for the ICT and HR team to include invoicing, Health and Safety Administration, issuing permits to work, ensuring contracts and secrecy documentation are in place for all contractors working across all offices. Continually monitor work and services provided by suppliers. Preparing data for management reports. Ordinance Survey Renewals. Various administrative tasks to include typing, filing, inventory management etc. Ad hoc project work as directed by senior management. Work with Office Management teams to coordinate and assist with office moves. In conjunction with the ICT Director, liaise with external consultants regarding Gas, Electricity, water and business rate tariffs In conjunction with ICT Director, administer Royal Mail and Document Exchange requirements for all offices. Undertake administrative duties in connection with property alarms, fire alarms, CCTV and Security, Air Conditioning, Confidential waste, routine maintenance for lifts, security lights and any other duties assigned by the ICT Director. Arrange and monitor Confidential Waste Removal. The ideal candidate for this role will have prior administrative experience within a facilities or property management team, with IT skills in MS Word & Excel, and strong communication skills. They will be working as part of a small on-site team, so should have the ability to work independently and using self-initiative.  

Salary : £16,483.20 per annum Hours of Work: Monday – Friday 9.00 am – 5.15 pm The Legal Assistant will form part of the document production team undertaking pool typing and document filing across all areas of the business. They will support Senior Legal Assistants as directed by the Team Leader. They will produce letters and documents through manual transcription, digital dictation and voice recognition software, take telephone calls and provide reception cover. Key Duties and Responsibilities: Perform typing/word-processing accurately and to deadlines across all areas of law at the Stamford office. The Legal Assistant will be expected to undertake work across all areas of the company and provide cover to Senior Legal Assistants as directed by the Team Leader. Maintain client and company confidentiality. Transcribe information from audio and manual documents. Provide support to other offices as directed by the Team Leader. Take telephone calls and convey messages in a timely manner. Arrange appointments. Maintain manual and electronic document filing and case management systems. Provide reception cover. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equality and Diversity Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Salary : £19,964.46 per annum Hours of Work: 9.00 am – 5.15 pm Responsible for: Senior Legal Assistants, Legal Assistants, Legal Support Assistant and Reception. The Team Leader will form part of the document production team supporting fee earners across all the areas of the business producing letters and documents through manual transcription, digital dictation and voice recognition. Key Duties and Responsibilities: Ability to maintain the highest level of confidentiality. Line manage the Senior Legal Assistants, Legal Assistants, Legal Support Assistant, and Reception staff.   Monitor and allocate work to individuals within the Document Production Team. Support and monitor performance of team members. To perform all necessary typing/word-processing, accurately and to deadline for the dedicated area and also support the pool environment across all areas of the law within the Stamford office. Transcribe information from manual documents or audio. Provide support to other offices. Take telephone calls on behalf of Partners and fee earners and convey messages in a timely manner. To arrange appointments as required. Closely monitor the BigHand DPT folder and ensure team is keeping work up-to-date – adopting the oldest/most urgent first principle. To ensure correct information recorded on the appropriate file management system including adding Relationships in Connect . Will be required to use all case management systems used by the company. Create and maintain accurate records. Keep filing up to date. Undertake reviews, monitor performance and support team. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equality and Diversity Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

We are looking to recruit an experienced Conveyancing Legal Assistant to join our Weston-super-Mare practice. Legal Assistants are integral to the success of our business, providing Lawyers with essential and pro-active support. The successful candidate will experience a high volume of administrative tasks and in return will benefit from working alongside a very experienced Partner and Solicitor, on a full residential property caseload of both sales and purchases.   The ideal candidate will:   Have recent knowledge and experience working within a busy residential conveyancing department seeing a transaction through from the beginning to the end. Be available to work Monday-Friday 9:00-17:15. Have strong communication and client care skills to ensure our clients receive an efficient, reliable and friendly service over the telephone, in written correspondence and face to face. Demonstrate initiative and be able to undertake searches, ID checks and other work on files without dictation. Keep the case management system up to date in real time. Have the ability to manage their own workload, attention to detail and excellent typing skills. Have a working knowledge of Microsoft office and a case management system. Be passionate about law and have a strong work ethic.

To support the Practice  in the provision of Legal Secretarial Services by providing competent and efficient legal secretarial duties. To support the Head of Department in the management of the secretarial workload, ensuring that the priorities of the department are met To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone To manage the Fee Earners diaries to ensure the efficient running of the department To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner To ensure that all internal methods, systems, policies and procedures are adhered to To answer internal telephone calls efficiently and politely and take messages, as necessary To support Fee Earners in the production of files by typing dictated work as directed To support Fee Earners in the maintenance of files by effective file management To manage own work allocation, productivity and quality of work with minimum supervision.

Hours of Work: Monday – Friday 9.00 am – 5.15 pm Salary : National Minimum Wage Our Newark Specialist New Build Estates Department are now recruiting for a Contracts Administrator. You will be part of an extremely busy, but friendly department. The Contracts Administrator will form part of the Specialist New Build Estates Department and will undertake typing, photocopying, scanning and document production within the Department. You will support the Paralegals, Team Leader and Conveyancers as directed by the Team Leader. You will accurately produce letters, legal documents and contract documentation as directed by the Team Leader and will take telephone calls on behalf of the team as required. Key Duties and Responsibilities:   The Contracts Administrator will be expected to undertake work across all areas of the Specialist New Build Estates Department including; Perform typing/word-processing accurately and to deadline. Being responsible for creating and sending contracts (once trained) Responding to all requests for information in a timely manner Reporting statistics etc., to Team Leader Maintaining accurate records associated with contracts including fee and/or income related data They will be required to maintain client and company confidentiality. Take telephone calls and convey messages in a timely manner. Maintain manual and electronic document filing and case management systems. Photocopying documents accurately and to deadlines.

Stokes Solicitors LLP seek a full time secretary to join our Business Department. Experience preferred of previously working in Conveyancing / Commercial Conveyancing. The ideal candidate needs to be organised and able to prioritise workload in order to meet tight deadlines, have excellent IT skills including fast and accurate typing speed and be personable, flexible and hardworking.                                  

Experienced full-time legal secretary required. Ideal candidate will have sound WP skills including Word and Excel and experience of working in a busy commercial property and or conveyancing role. Competitive salary and good career development prospects are available for the successful candidate.

Bournemouth centre firm of solicitors, established 1876, require an Accounts Administrative Assistant to join their team.  Smart committed enthusiastic person. Working as a junior member of the Accounts Department you will help provide a full range of administrative tasks:  Duties  Filing Preparing and delivering the firm’s banking Taking telephone calls from clients to include taking card payments Prepare and distribute cheques and bills internally Deal with day to day accounts queries providing information and printouts as required Check, scan and file copies for Money Laundering identification Preparing printouts for archiving 37.25 hours per week  Requirements  Excellent communication skills Excellent organisation skills with the ability to priories Able to work under pressure Ability to learn new tasks quickly Educated to GCSE level with a minimum of C in Mathematics Sound knowledge of MS Office  Benefits  22 days holiday Competitive salary Full training Good career prospects  If you think you may be suitable for this role please apply with covering letter and CV

Having successfully recruited 3 new paralegals recently, we are recruiting for our first support role to help us grow our practice. Initially, the role is to provide support as set out below. However, it is expected that the role will lead to opportunities within the practice as we grow. These can be a legal role if the successful candidate is intending to become a solicitor, an office manager or practice manager role if the successful candidate is intending to develop skills in business administration or a marketing and business development role if the successful candidate has a desire to develop in this area. You will need strong work ethics, a can-do attitude and an ability and vision to make things happen. The role includes: Legal Cashier bookkeeping; Marketing; Compliance; Administration; Human Resources; Arranging Meetings; Assisting with processes, procedures and templates and project manage Lexcel accreditation; Accreditation applications; Supporting Director and Board. You will be a recent graduate with at least a 2:1 degree, interest and ability in bookkeeping and looking to build a career within a legal environment.

Preston Redman is a forward thinking law firm based in Bournemouth on the South Coast. The firm has a culture of exceptional client service and prides itself on being an open friendly place to work. We are looking for an IT Support Technician (maternity cover) to join our friendly team. You will have first rate customer service skills and will relish a role where you are first point of contact for staff and management. The role involves supporting users throughout the firm by providing telephone, remote access and deskside support for hardware and applications. Taking ownership of incidents and requests, prioritising, regularly updating users, investigating and escalating to external support as necessary. Also providing proficient system administration for the joiners and leavers using  Active Directory, Exchange, Document Management System and digital dictation; perform hands-on tasks e.g. installing, configuring and upgrading hardware and software; computer deployment, setting up VOIP telephones, and mobile phones. The role entails providing some training for users and setup of computers, and audio/visual for meetings.  You will be provided with full training and supported by our responsive external IT support along with support for our Document Management System.  Previous experience working within a law firm would be beneficial (but not essential). Ideally you will have experience of configuring and/or supporting computers in a networked environment using the Microsoft Windows and Microsoft Office. Our Document Management system is Advanced Legal Business, we use Laserform and Philips Speech Exec digital dictation. Good written, oral, communication and analytical skills are essential.  If you think you may be suitable for this role please apply to Kate McLaughlin with covering letter and full CV to km@prestonredman.co.uk

Job Title      : Legal Office Manager Location      : Swansea Salary          : competitive salary plus a friendly working environment A superb opportunity for a motivated Practice/accounts Manager to join Graham Evans & Partners LLP, a busy high street practice with 25 employees, based in the centre of Swansea. We are looking for someone with a strong commercial acumen to become an integral member of our team. The ideal candidate will possess experience of a general legal practice  and financial management. This role has arisen due to retirement of our existing accounts and practice manager who has been in the role for 18 years. Due to a recent re-structuring, these are exciting times at the firm and provides an opportunity for an organised practice manager to assist with developing strategy and procedures for the firm.   The position carries the following main responsibilities: Day to day office and accounts management SRA compliance, money laundering supervision and regulatory matters Solicitor accounts rules compliance Bank account reconciliations Cash flow management Prepare and submit quarterly VAT returns Applying for and maintaining compliance with LAA, Lexcel accreditation/standards Management of the firms legal aid contract Liaising with external regulators, accountants and auditors Ability to think about the more commercial aspects to running a law firm Advantageous: Strong Excel skills. Ability to deal with payroll Marketing experience HR experience We require someone who can use their own initiative to deliver positive results. It is preferable you have experience as the practice manager of a law firm. It is important that you will be able to take control of the day-to-day operations of the practice in order to ensure the smooth-running of the firm. You may desire some flexibility and the firm is prepared to offer this to you in return for your loyalty and commitment. For more information please apply with your CV to CraigJenkins@geplegal.co.uk

Novum Law is looking for dynamic, forward-thinking individuals to develop the personal injury and medical negligence team in Salisbury, which currently consists of 4 Fee Earners. Experience level: Intermediate Term: Permanent Working hours: Part-time (4 days a week) Team: Novum Law Location: Salisbury Specialism: Personal Injury / Medical Negligence Novum Law is a national firm specialising in brain injury, spinal injury, medical negligence and asbestos-illness claims.  Our team of experts act for people who have been involved in serious accidents or have a serious illness, however and whenever it occurred.  Responsibilities Document and File handling Providing a secretarial service to include audio typing (digital dictation – Winscribe) and copy typing services, producing letters and documents (including the preparation of Instructions to Counsel and Instructions to Experts), utilising our Case Management and IT systems as appropriate, post handling/franking, ensuring the highest levels of speed, accuracy, presentation and confidentiality. Managing the filing system, including electronic file management on the IT systems, following correct procedures to aid rapid retrieval and provide an effective source of information. Photocopying appropriate documents, setting up and archiving files. Administration         Preparing and completing all necessary forms relevant to the team delegated by the Fee Earners. Providing key support to the team in relation to risk compliance matters. Providing business development support, mailing and invitations to clients and contacts. Liaising with Office Executive/Administrative Support. Client Service To respond quickly and efficiently to all telephone calls, ensuring that an appropriate answer is given or an accurate message is taken and passed to the relevant member of the team for action.  Also to provide an efficient and professional service for new and existing clients, over the telephone and face to face, to promote the Firm’s image and increase business. Supporting the Fee Earners in client relationships, getting to know key clients, maintaining accurate data (e.g. addresses, contacts, etc) and providing regular reporting to clients as part of agreed service levels. In Fee Earners’ absence, monitoring the daily email, voicemail and post and to seek advice in responding to urgent correspondence to ensure that client needs are met as part of the Firm’s professional service. Support with Compliance Understanding targets such as chargeable hours and time recording, ensuring accurate records are maintained for Fee Earners of both chargeable and non-chargeable time.  Work proactively with the Firm’s credit control team in relation to client payments. Completing transfers, under instructions from Fee Earners, of monies on client accounts, using accounts office printouts to ensure accurate settlement of both client and Firm accounts. Producing typed copies of interim/final bills, knowledge of assessment of costs/bills and ensuring the highest levels of accuracy and presentation. Maintaining a diary system, logging all appointments including a brought forward system for bills and other reminders to ensure the smooth and efficient time management of Fee Earners. Team A team player, building strong working relationships with the direct team, the wider team and office teams.  Commanding respect from all colleagues; balancing team and individual responsibilities; contributing to building and maintaining the positive team spirit; supporting everyone’s efforts to succeed.   Skills and experience Qualification GCSE passes (or equivalent) in English and Maths. RSA qualifications desirable. Experience and Knowledge Experience within Professional Services with 2+ years legal secretarial experience in a litigation field desirable. Knowledge of Microsoft Office applications. Knowledge of medical terminology advantageous. Skills / Abilities Planning and organising. Time management. Turning problems into solutions. Able to give and receive feedback constructively. Numerate; able to understand budgets and targets and forecast working time. Strong IT skills; adapts to information systems quickly; able to use case management systems effectively. Excellent literacy skills including drafting style, attention to detail, and accurate use of the English language. Benefits: There are many benefits to working at Novum Law: Our culture and best practice in all our working relationships provide the key elements that contribute to Novum Law being a great place to work. In addition, you will receive a competitive salary, core benefits including life assurance, private medical cover and health cash plans, 25 days holiday and a flexible benefits package. To apply, please send your cover letter and CV to careers@novumlaw.com

This companies growing professional legal practice in Farnham, Surrey requires an experienced Legal Secretary to support our Commercial and Employment Departments. Salary – 23- 25K + benefits Main Responsibilities: - Provide administrative support to the Commercial and Employment Departments - Managing files and all correspondence in liaison with colleagues - Providing first line response for client queries; answering the phone, passing on correspondence - Answer e-mails and file correctly - Produce high quality letters and reports as required - Build effective relations with partner’s clients This role is ideally suited to someone who is experienced as a Legal Secretary and confident in their approach. You will need to be a strong communicator, work effectively in a team environment, work to deadlines with strong attention to detail, and have the ability to time manage and prioritise, and work on your own initiative. MS Office - Word, Excel and Outlook are a necessity. If you feel you have the drive and commitment for this role then we would love to hear from you. Please click on apply now and send them your CV.