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We are delighted to announce that due to expansion, we have a vacancy for a Conveyancer. The ideal candidate will have previous New Build Development experience to join our busy Specialist New Build Estates Department.  The position is based at our Newark office.  A good understanding of the conveyancing process and new build development work is essential. You will be a confident, proactive and structured individual with experience in a broad range of matters including:- Handling a caseload Producing standard contract documentation Dealing with enquiries Liaising with our Developer clients in accordance with their pre-defined procedures. Exchange, completion and post-completion work (including Stamp Duty Land Tax, Companies House and Land Registry registrations) File closures Working with and supporting other team members Key Duties and Responsibilities:   Providing outstanding levels of service to developer clients. Liaising with and supporting other members of the team. Meeting financial targets and agreed objectives. Working accurately, reliably and in accordance with the Specialist New Build Estates Department’s procedures, quality and risk management procedures. Communicating with clients at all levels from the Group Sales Director to site sales staff. Maintaining and enhancing relationships with existing developer clients. Promoting the firm and developing new business. It is a requirement to be able to work under pressure. Perform fee earning work accurately, reliably and in accordance with the firms’ quality and risk procedures.   Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Hours of Work: 09.00 – 17.15 hrs – Monday to Friday (36.25 hours per week) We now have a vacancy for an experienced Conveyancing Paralegal to join our busy Specialist New Build Estates Department. The vacancy is at our Newark office.  A good understanding of the conveyancing process is essential but training in Plot Sales will be provided.   You will be a confident, proactive and structured individual with experience in a broad range of matters including:- Handling a caseload Producing standard contract documentation Dealing with enquiries. Exchange, completion and post-completion work (including Stamp Duty Land Tax, Companies House and Land Registry registrations) File closures Key Duties and Responsibilities:   Providing outstanding levels of service to developer clients. Liaising with and supporting other members of the team. Meeting financial targets and agreed objectives. Working accurately, reliably and in accordance with the Specialist New Build Estates Department’s procedures, quality and risk management procedures. Communicating with clients at all levels from the Group Sales Director to site sales staff. Maintaining and enhancing relationships with existing developer clients. Promoting the firm and developing new business. Adept at being able to work under pressure. Perform fee earning work accurately, reliably and in accordance with the firms’ quality and risk procedures.  

Hours of Work: Monday – Friday 9.00 am – 5.15 pm Salary : National Minimum Wage Our Newark Specialist New Build Estates Department are now recruiting for a Contracts Administrator. You will be part of an extremely busy, but friendly department. The Contracts Administrator will form part of the Specialist New Build Estates Department and will undertake typing, photocopying, scanning and document production within the Department. You will support the Paralegals, Team Leader and Conveyancers as directed by the Team Leader. You will accurately produce letters, legal documents and contract documentation as directed by the Team Leader and will take telephone calls on behalf of the team as required. Key Duties and Responsibilities:   The Contracts Administrator will be expected to undertake work across all areas of the Specialist New Build Estates Department including; Perform typing/word-processing accurately and to deadline. Being responsible for creating and sending contracts (once trained) Responding to all requests for information in a timely manner Reporting statistics etc., to Team Leader Maintaining accurate records associated with contracts including fee and/or income related data They will be required to maintain client and company confidentiality. Take telephone calls and convey messages in a timely manner. Maintain manual and electronic document filing and case management systems. Photocopying documents accurately and to deadlines.

To assist and support the Directors, Marketing Officer and Marketing Manager in the marketing activities of the firm. Responsibilities Assisting with editing and uploading content (blogs, etc.) for the firm’s website Assisting with managing the firm’s social media channels Assisting with the delivery of networking and training events, including pre-event planning, production of training materials, on-the-day delivery, and post-event administration Assisting with the planning and delivery of fundraising and PR events Creating both online and offline marketing collateral using graphics software such as Adobe Illustrator and Photoshop Creating HTML mailings and event invitations, managing responses, reminder emails, generating mailing and post-event reports using MailChimp and Eventbrite Dealing with external enquiries both via telephone and face-to-face Assisting with managing the marketing inbox and answering email queries both from internal and external sources Managing and maintaining the firm’s stock of promotional items and printed marketing materials Any other duties which from time to time are required by the firm Job Skills Requirements Essential: Have either a HE level qualification or at least one year’s prior experience in a marketing role Strong communication skills, both written and verbal Be customer-focused (both external and internal customers) Be forward thinking and innovative Ability to prioritise work effectively and meet deadlines under pressure Whilst the team is based in Leeds, a willingness to travel to the firm’s other offices across Yorkshire is essential Desired: Working towards CIM qualification Experience of working in marketing in a Solicitor’s or professional services practice Knowledge: Knowledge of social media platforms and website content management systems Confident using IT software Literate and numerate Awareness of the legal sector is preferable Additional factors: Team player with the ability to work as part of a close-knit team Work flexibly in line with business needs Dedicated and reliable Ability to communicate confidently with staff across all levels of the organisation, including directors

The role will be heading up a small department of three, primarily reporting into the marketing directors.  You will be instrumental in developing and executing the firm’s marketing strategy with the goal of delivering the firm’s key objectives.  The role will require a strategic approach to marketing legal aid (publicly funded) services aimed at some of the most vulnerable members of society, as well as the growing “private client” departments within the firm including family law, conveyancing and wills and probate, and the firm’s specialist claimant arm, which provides niche services focused on supporting clients who have suffered clinical negligence and catastrophic injury to access compensation and care. Responsibilities Developing and managing an integrated marketing plan for the firm’s 13 offices and approx. 14 legal departments Supporting the Directors in delivering the firm’s key objectives Overseeing the development and execution of marketing campaigns covering both digital and traditional forms of marketing, and reporting on campaign performance KPIs Providing supervision and mentoring for the Marketing Officer and junior marketing staff Provide quarterly performance evaluation reports on all marketing activity to the directors Working closely with the external PR Agency to ensure maximum exposure for spend Work directly with department heads to develop departmental marketing plans Work directly with the SOS (case management system) team to oversee the implementation of CRM functions Job Skills Requirements Essential: Have extensive experience in marketing, including working within a management role Excellent oral and written communication skills with commitment to quality and a high attention to detail Ability to prioritise work effectively and meet deadlines under pressure Excellent planning and project management skills Be confident presenting internally to the directors as well as externally Strong leadership skills Be customer-focused Be forward thinking and innovative Willing to travel to Switalskis offices across the region as and when required Willing to work flexibly including outside office hours, for example to attend networking or awards events, when required Confident using a wide range of IT software / internet-based marketing applications including: Microsoft Office Suite, Mailchimp, Eventbrite, Hootsuite, Adobe Photoshop, etc. Able to take a hands-on approach to business development, including leading on networking initiatives and establishing events Desired: Educated to degree level Experience within a professional services firm (preferably a law firm) Has previously developed the firm-wide marketing strategy by studying economic indicators, identifying clients and their current and future needs and monitoring the competition Experience of setting and implementing policies regarding which opportunities (such as particular business development activities, advertising initiatives, rankings and directories listings and so forth) the firm should pursue, based on their likelihood to provide a high return on investment Proven track record on coaching lawyers in networking and business development opportunities for associates and/or key staff Experience implementing processes to gather data for marketing KPI reporting and implementing new marketing dashboards Knowledge: Strategic Marketing knowledge Knowledge of marketing tactics covering the full marketing mix Awareness of the legal sector and the competitive landscape Proven track record of keeping abreast of all legislative changes that can have a detrimental impact on internal departments Additional factors: Team player able to be part of a close-knit team Work flexibly in line with business needs Business Acumen Results Orientation Applications Application deadline: Friday 14 September CV plus written application (no more than two sides of A4) to include: Example of developing a strategic marketing plan for a (ideally professional services) firm Examples of marketing campaigns you have developed that have delivered measurable results for the business Example of working with data gathering processes or a new CRM system Selected candidates will be asked to attend an interview on Thursday 27 or Friday 28 September 2018 – please indicate availability to attend either day within the application. Candidates who have reached the interview stage will be notified no later than one week prior to the interviews taking place.

Salary : £19,573.80 per annum Hours of Work: 9.00 am – 5.15 pm Due to internal promotion we now have a vacancy at our  Spalding office for a Team Leader within our Document Production Team. The Team Leader will form part of the document production team supporting fee earners across all the areas of the business producing letters and documents through manual transcription, digital dictation and voice recognition. Key Duties and Responsibilities:   Ability to maintain the highest level of confidentiality. Line manage the Senior Legal Assistant, Legal Assistants, Legal Support Assistant, and Reception staff.   Monitor and allocate work to individuals within the Document Production Team. Support and monitor performance of team members. To perform all necessary typing/word-processing, accurately and to deadline for the dedicated area and also support the pool environment across all areas of the law within the Spalding office. Transcribe information from manual documents or audio. Provide support to other offices. Take telephone calls on behalf of Partners and fee earners and convey messages in a timely manner. To arrange appointments as required. Closely monitor the BigHand DPT folder and ensure team is keeping work up-to-date – adopting the oldest/most urgent first principle. To ensure correct information recorded on the appropriate file management system including adding Relationships in Connect . Will be required to use all case management systems used by the company. Create and maintain accurate records. Keep filing up to date. Undertake reviews, monitor performance and support team. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Salary : £16,483.20 per annum  Hours of Work: 8.30 am – 5.15 pm – Job Share will be considered The Reception Assistant will provide first point of contact to all clients visiting the office and will be based in reception.  They will be responsible for ensuring fee earners are told when clients have arrived for appointments and will ensure accurate messages are taken and information conveyed without delay.  They will support the Legal Assistant as directed by the Team Leader. The Reception Assistant will form part of the document production team undertaking block typing through manual transcription, digital dictation and voice recognition and assist with filing across the business. Key Duties and Responsibilities:   Provide outstanding levels of client service to clients attending the office or calling in. Ensure clients are provided with refreshments. Maintain a clean and tidy reception area. Dealing with incoming and outgoing mail and DX; Closing files in accordance with procedures; Maintaining the office archive system; Maintaining petty cash and ensuring payment of authorised expenses, entering information on the accounts database, raising cheques, daily banking duties; Initial responsibility for health and safety, accident reporting and First Aid matters as per the Health and Safety policy. Support the Team Leader as necessary with administrative duties. Maintain high levels of client and company confidentiality. Take telephone calls on behalf of all staff and convey messages in a timely manner. To arrange appointments as required. To ensure appropriate information is recorded on the appropriate file management   system. Create and maintain accurate records Store and retrieve Wills and Deeds as requested and maintain company’s database for the same Transcribe information from manual document or audio. To perform all necessary typing/word-processing, accurately and to deadline within the pool environment across all areas of the law To keep work up-to-date – adopting the oldest/most urgent first principle. Undertake other duties, as appropriate as directed by the Team Leader Work as a team member. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Hours of Work: 09.00 – 17.15 hrs – Monday to Friday (36.25 hours per week) We now have a vacancy for an experienced Conveyancing Paralegal to join our busy Specialist New Build Estates Department. The vacancy is at our Newark office.  A good understanding of the conveyancing process is essential but training in Plot Sales will be provided. You will be a confident, proactive and structured individual with experience in a broad range of matters including:- Handling a caseload Producing standard contract documentation Dealing with enquiries. Exchange, completion and post-completion work (including Stamp Duty Land Tax, Companies House and Land Registry registrations) File closures Key Duties and Responsibilities:   Providing outstanding levels of service to developer clients. Liaising with and supporting other members of the team. Meeting financial targets and agreed objectives. Working accurately, reliably and in accordance with the Specialist New Build Estates Department’s procedures, quality and risk management procedures. Communicating with clients at all levels from the Group Sales Director to site sales staff. Maintaining and enhancing relationships with existing developer clients. Promoting the firm and developing new business. Adept at being able to work under pressure. Perform fee earning work accurately, reliably and in accordance with the firms’ quality and risk procedures. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request. 

Hours of Work: 8.30 am – 5.15 pm We now have a vacancy at our Boston office for a Reception Assistant/Legal Support Assistant within our Document Production Team. Although this is a support role, we are proud of our track record of allowing support staff to progress into more senior support roles and fee earning roles. Chattertons have just achieved “Ones to Watch” status on our first ever staff survey with the Sunday Times Best 100 Companies to Work, which means we have good levels of employee engagement and we are looking to increase engagement over the next year so we can improve our ranking even further. Key Duties and Responsibilities of the Reception Assistant/Legal Support Assistant:   Provide outstanding levels of client service to clients attending the office or calling in. Ensure clients are provided with refreshments. Maintain a clean and tidy reception area. Organising refreshments for meetings; Collect, open and distribute DX and Royal Mail post. Frank outgoing mail and take to Post Office collection point. Prepare and take DX to collection point. Deliver/collect items by hand for/from other solicitors/nearby businesses. Monitoring receipt of faxes and distributing promptly. Maintaining petty cash and ensuring payment of authorised expenses, entering information on the accounts database, raising cheques, daily banking duties; Initial responsibility for health and safety, accident reporting and First Aid matters as per the Health and Safety policy. All photocopying required by the Document Production Team/Fee Earners. Filing and Scanning as directed by the Team Leader. Close files using the standard office procedure. Maintain high levels of client and company confidentiality. Carry out miscellaneous general office duties during the course of the day as reasonably requested. Ensure all photocopiers are stocked/supplied with paper . Fault reporting and ordering other supplies when auto system fails. Monitor, maintain and order stationery supplies. Store and retrieve Wills and Deeds as requested and maintain company’s database for Deeds. Maintaining the office archive system; Typing of information from manual documents or digital dictation and voice recognition as directed by the Team Leader. Any other ad-hoc duties. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.   

We are delighted to announce we have a vacancy for an experienced Conveyancer, Licensed Conveyancer or Conveyancing Legal Executive or Solicitor to provide cover at all offices to the Residential Conveyancing Team for holiday and sickness cover. The role will involve undertaking routine residential and other conveyancing work and providing covering for existing fee earners in the team when on holiday. You will be a confident, proactive and structured individual who will be experienced in a broad range of matters to include, but not limited to, the following:- Picking up a caseload of residential conveyancing and to provide backup for builders conveyancing work when necessary; Proven ability to generate work and convert quotations; Undertaking necessary searches; Client, Estate Agent and Builder liaison; Production of standard contract documentation; Dealing with enquiries; Dealing with exchange, completion and post completion related correspondence and formalities. (to include Stamp Duty Land Tax, Companies House and Land Registry Registrations) File Closures; Cover may be required for some Commercial Property Transactions on an ad-hoc basis also. In addition, you will work with the Department’s Marketing Policy to promote and enhance the good reputation and business of the company. Key Duties and Responsibilities: To provide an ongoing service to existing clients and generate new work where possible. Develop and enhance the Conveyancing Department, maximising cross referrals across all offices and areas of the business. To produce fee income in line with targets and agreed objectives. To keep informed of all changes in the Law and Practice in own area of work. Maintain and enhance up to date legal skills. Financial control with particular regard to cash flow control through collection of monies on account and billing procedures. Maintaining accurate daily records of time spent on client and internal work. Perform fee earning work accurately, reliably and in accordance with the Company’s quality and risk procedures. Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equal Opportunities Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.